UPERGY Group SZ Office Purchasing and sourcing assistant

JOB FUNCTION: PURCHASING AND SOURCING ASSISTANT

LOCATION: SHENZHEN

EXPERIENCE: 1-2 years is better

JOB DESCRIPTION / KEY TASKS:

ADMINISTRATION:

- Organise and control the Manager’s visits, travels.

-           mails, notes, reports concerning :

-           visits to suppliers,

-           market analysis,

-           internal procedures

- Files all documents, according to ISO procedure

- Daily use of Word, Excel, Business Object, outlook and our IT system on windows environment

- Dealing with China Telecom, Management office, Tax controllers, buying office furniture, bank, CPA, filling in the monthly expenses report …

PURCHASE

- Control the orders received from UPERGY  France, send the orders to our suppliers, acknowledge receipt of PI, confirm the order in our IT system and fill in the logistics’ file.

- Follows up the order administration (contacts with Planning Department, Accountancy, Transport Department, modifications of information relative to the order, controls the payment terms).

- In case of claim, registers it and transmits all relevant information together with samples to the Product Manager inFrance.

- Send UPERGY France the answers from the factory and do the necessary to close the claim (return of goods, credit note).

- Follow up the payments and contact suppliers.

- On request of the managers, she will do some quality controls, or organise quality controls with specialized companies or independent QC controllers

SOURCING

-           Assist the Manager for prospecting new suppliers inChinaand Asia, and follow up all operations with regards to suppliers and market.

-        Launch and follow up with the Manager requests on prices for new range of items, renegotiate the price for current orders

-        Have daily contacts with UPERGY France for specific demands: new products, quality problems….

-        Create technical data sheets for new items

-        Find the appropriate fairs on our markets and go there to source some suppliers or new items.

PREREQUISITES:

- Languages – speak and write good English (CET 4 At least)                                         

- Previous experience as a purchasing and sourcing assistant is required                          

- Experience within a European company or with European staff would be an edge

- Dynamic, motivated,easy to work with good personality, stable, very well organized and able to handle his work properly and do it as fast as possible.